QuickBooks Online + Orderwerks
Give your B2B customers a branded ordering portal that syncs directly with QuickBooks Online
Intuit Certified Integration for Seamless Order-to-Invoice Workflow
Professional setup included with your Orderwerks subscription
Key Benefits
24/7 B2B ordering portal — customers place orders anytime without calling you
Customer-specific pricing — each customer sees their negotiated rates
Bidirectional sync — customers, products, and inventory stay in sync automatically
One-click invoicing — orders become QuickBooks invoices instantly
Backorder management — track what is owed and allocate incoming inventory
Works with QuickBooks Online and Desktop — same platform, either version
B2B Ordering Portal Features
More than just an integration — a complete B2B ordering portal for your customers
B2B Ordering Portal
Your customers get a branded portal to place orders 24/7 — no phone calls, emails, or texts to transcribe.
Customer-Specific Pricing
Set up unlimited pricing tiers — wholesale, retail, volume, contract, customer-specific. Each customer sees only their pricing when they log in.
Order History & Reordering
Customers view past orders and reorder with one click. No more "what did I order last time?" phone calls.
Real-Time Inventory Visibility
Customers see what is in stock before they order. Out-of-stock items are automatically hidden or marked unavailable.
Mobile Ordering for Sales Reps
Sales reps enter orders from any device — works offline and syncs when back in range.
Self-Service Account Management
Customers view invoices, check order status, and manage their account without calling your team.
Popular Industries Using This Integration
How It Works
Secure Connection
We handle OAuth connection during setup — completely secure, no credentials shared
Configure Your Portal
Set up customer pricing tiers, catalog visibility, and approval workflows
Customers Order, You Invoice
Customers place orders through your portal. Orders flow through your approval process, then sync to QuickBooks as invoices automatically
Detailed Features
Customer Synchronization
Create and sync customers bidirectionally between QuickBooks Online and Orderwerks. New customers added in either system appear in both.
Inventory Integration
Sync inventory from QuickBooks to automatically disable out-of-stock items in your Orderwerks catalog. Prevents overselling and keeps customers informed.
Pricing Management
Manage catalog pricing in Orderwerks without accessing QuickBooks. Create unlimited pricing tiers for different customer groups. Price changes sync automatically.
Invoice Automation
Create and send invoices directly from Orderwerks orders. Shipping charges, taxes, and line items transfer automatically. No double-entry.
Setup Information
Requirements
- •QuickBooks Online subscription
- •Admin access to QuickBooks
- •Orderwerks account
Timeline
15-30 minutes during onboarding
What's Included
- OAuth setup
- Data mapping configuration
- Pricing tier setup
- Portal customization
- Workflow training
- Ongoing sync monitoring
Technical Details
- •Uses official Intuit APIs
- •Real-time and scheduled sync options
- •Secure OAuth 2.0 authentication
- •Automatic rate limiting handling
Frequently Asked Questions
Does Orderwerks include a B2B ordering portal?
Yes. Your customers get a branded portal to place orders 24/7. They see their specific pricing, check inventory, view order history, and reorder with one click. Orders flow through your approval process, then sync to QuickBooks Online as invoices automatically.
Can I set different pricing for different customers?
Yes. Create unlimited pricing tiers — wholesale, retail, volume discounts, contract pricing, or customer-specific rates. Assign pricing tiers to customers, and each one sees only their pricing when they log in to your portal.
What industries use Orderwerks with QuickBooks Online?
Wholesalers, distributors, and manufacturers across many industries, including wine & spirits, firearms, tobacco, food service, industrial supply, building materials, and more. We have industry-specific features for regulated industries like federal compliance reporting for tobacco and serial number tracking for firearms.
Is this a marketplace or my own portal?
Your own portal. This is not a marketplace where your customers see competitors. It is a private, branded B2B portal with your logo, your products, and your pricing. The customer relationship stays yours.
How is Orderwerks different from other QuickBooks B2B solutions?
Orderwerks is a full B2B ordering portal — not just a sync tool. Your customers place orders through your branded portal with their specific pricing. Orders flow through your approval workflow, then push to QuickBooks as invoices. We also offer industry-specific features, offline mobile ordering for trade shows and field sales, and backorder management with automated allocation.
Ready to Connect QuickBooks Online?
Professional setup included with your Orderwerks subscription